Frequently Asked Questions
Find answers about OLCIAS conferences, One Live Talk, expert consultation, and journal publication. Please read the Terms & Conditions, Privacy Policy, and Cancellation and Refund Policy before purchasing or confirming participation.
Event and registration support: conferences@olcias.com. Membership extensions: contact@olcias.com. Include your registered email, event name, and order or manuscript reference. Please do not include sensitive records in your initial message.
1. International Online Conferences
What are OLCIAS conferences?
OLCIAS organizes live online scientific and professional conferences for presentations, learning, and discussion. Researchers, educators, practitioners, students, and interested members of the public may participate according to the event's requirements.
Are all events online and in English?
The conferences covered by the annual memberships are online. English is the usual presentation language unless the event states otherwise. Check the event page for the platform, language, date, and time zone.
Do I need membership to attend or present?
No. Individual event registration is available. Membership provides the stated annual benefits; it is not a requirement for submitting a proposal or applying for review. Selected invited or sponsored contributors may have separately agreed arrangements.
Which membership is right for me?
Student Membership is for enrolled students; Academic Membership is for educators and academic researchers; Professional Membership is for practitioners, specialists, and industry professionals; Community Membership is for people primarily attending and learning. Contact us before purchasing if your eligibility is uncertain. OLCIAS may request supporting evidence.
What do the memberships include?
All four include attendance at up to six eligible conferences and all scheduled public One Live Talks during the membership term, with certificates after eligible participation. Student, Academic, and Professional memberships also cover one accepted presentation at each of up to two different conferences, one approved One Live Talk, applications for moderation, and publication fee waivers for qualifying accepted manuscripts. Academic and Professional members may apply to the expert network; students may request exceptional eligibility review. Community members pay no additional client platform fee for eligible consultations, but the expert's fee remains payable.
What are the prices and renewal arrangements?
The current pricing page and checkout show the amount, currency, payment frequency, membership length, and whether a plan renews automatically. Read these before purchasing and retain your confirmation. Do not assume that all plans are one-time payments or have identical renewal settings. Turning off a recurring renewal stops future billing according to the plan terms; it does not itself refund the current paid term.
When does membership begin and how long does it last?
The annual entitlement applies for the 12-month period identified in your confirmation. Benefits are personal to the named member. They do not cover colleagues or co-authors unless expressly agreed.
Which conferences are eligible?
Use the included-event list published with your plan. The six-conference allowance does not include every possible OLCIAS product, private event, workshop, or commissioned programme. Review the available dates before purchase; the allowance is not a guarantee that six suitable events will fall within every individual membership term.
Do I register separately for each event?
Yes. Use the registered purchase email when requesting attendance or presenter registration. Membership purchase does not automatically book events or issue joining links. OLCIAS confirms eligibility and remaining entitlements before arranging access without an additional covered registration charge.
How are conference and presentation allowances counted?
Attending and presenting at one conference count as one conference toward the six-conference allowance. A completed included presentation also uses one of the two presentation entitlements. The two presentations must be at different eligible conferences. Co-authors need their own attendance arrangements. Ask about separately priced additional presentations if needed.
Who can apply to speak or give a keynote?
Applications are considered on subject knowledge, relevant experience, academic or professional background, and fit with the programme. A doctoral or professional qualification can support an application, but students and contributors with relevant demonstrated experience may also be considered. Keynote designation is selected by OLCIAS and is not purchased through membership.
What should I submit with my abstract?
Provide the title, author and co-author names, presenter designation and affiliation, abstract, keywords, a concise biography, contact details, and a suitable headshot where requested. Follow the event form's word limits and instructions. All information must be accurate, and all authors must approve the submission and relevant disclosures.
Does submitting or paying guarantee acceptance?
No. Academic review, role selection, and programme capacity are independent of payment. OLCIAS communicates acceptance, revision requests, or decline by email. Do not assume acceptance if you have not received confirmation.
How long does abstract review take?
Review time depends on completeness, the topic, and committee availability. Follow the event's published estimate and contact us if it has passed. A two-working-day acceptance decision is not guaranteed.
What happens after acceptance?
Confirm participation, resolve registration or membership coverage, provide requested materials, and agree your role and schedule. Your acceptance message explains the next steps. Acceptance alone is not a complete registration.
How will my details be announced?
After acceptance, OLCIAS uses the professional publicity information you submit, including your name, biography, affiliation, headshot, title, and abstract, to announce and promote participation under the disclosed speaker permissions. Your private email, telephone number, payment details, or sensitive records are not part of routine publicity.
Where will I find the programme and deadlines?
Consult the event page and Scientific Programs page. Deadlines and programme dates vary by event; the dated instructions for your event take precedence over older general deadlines. Contact us promptly about inaccurate or missing speaker information, preferably at least ten days before the event.
How long may I speak, and can I choose my time?
The usual planned format is 25 minutes of presentation and 5 minutes of questions, unless your invitation specifies otherwise. Tell OLCIAS your time zone and availability. A preferred slot cannot be guaranteed; the confirmed programme gives your allocation.
Can I moderate or organize a session?
Student, Academic, and Professional members may apply to moderate. Selection depends on suitability, communication skills, availability, and programme needs. Proposed multi-speaker sessions require separate approval and coordination. Moderation is normally voluntary unless a different arrangement is agreed in writing.
When and how do I join?
The link is normally emailed about 48 hours before the start. Late registrants may receive it later. Check spam and the registered mailbox. Use the registered email address to sign in where supported and display your registered full name in the meeting. If the platform uses another account, notify the coordinator so attendance can be matched.
What equipment and preparation are needed?
Use stable internet, a compatible device, and working audio; speakers also need an appropriate presentation setup. Join early for checks as directed. OLCIAS may request slides and a backup recording in advance. If screen sharing fails, the coordinator may assist with slides where feasible.
What if I cannot present at my scheduled time?
Notify OLCIAS immediately. Once participation is confirmed, speakers are expected to prepare and honour the agreed schedule. A backup recording is used only if accepted by the organizer; it does not automatically replace live participation. An unexplained absence affects attendees and may lead to withdrawal from the programme or future participation review. OLCIAS is not responsible for the speaker's own non-attendance, without excluding OLCIAS's legal obligations.
How are attendance and certificates verified?
Eligible paid attendees and members normally need to attend at least 70% of the event's session duration, unless a different threshold is disclosed before registration. Attendance is checked against registration and platform records. Speaker and moderator certificates reflect completed roles. Registration, watching a recording, or receiving a link alone does not establish live attendance.
When do certificates arrive, and how are they verified?
OLCIAS aims to email certificates within three working days after attendance and role checks. This is a target rather than a guaranteed deadline. Certificates have a unique reference and online verification record. Check spam and contact us for corrections or delayed verification.
Does free sponsored access include a certificate?
No, unless an event expressly states otherwise. An OLCIAS Sponsored Access Pass provides attendance without a certificate. An OLCIAS participation certificate is not a degree, professional licence, or accredited credit award unless specific accreditation is expressly identified.
Will presentations be recorded or shared publicly?
OLCIAS may record, edit, caption, excerpt, publish, and promote presentations under the accepted recording permission to broaden their reach. Distribution may include the OLCIAS website, LinkedIn, YouTube, and other official channels. Editing must not materially misrepresent the contribution. Some recordings may be public; release timing and continued availability are not guaranteed.
Can I restrict recording or reuse?
Raise restrictions before confirming your speaking role. OLCIAS must agree them in writing. Audience members should avoid sharing sensitive personal information, and may keep cameras and microphones off when not contributing. Private consultations are not covered by public-event recording permission.
Can I record or reuse someone else's presentation?
No, not without the required permission. Attendance does not transfer copyright. Speakers must have rights to their slides, images, data, and third-party material. Public patient or other sensitive information should not be disclosed without the necessary permissions.
What behaviour is expected?
Maintain respectful and professional conduct. Harassment, threats, discrimination, disruption, unauthorized recording, impersonation, and misleading activity may result in restricted access or removal. Removal for misconduct does not qualify for a refund except where law requires. OLCIAS may, but need not, offer a future complimentary registration subject to suitable conduct.
What happens if a conference is postponed or merged?
OLCIAS may postpone a conference no more than twice before arranging its merger into another suitable or newly organized conference. Changes are communicated by email. Postponement or merger does not by itself qualify for a refund, subject to mandatory legal rights. Speaker availability and materially changed scope must be discussed before confirming a replacement arrangement.
What do affected attendees receive?
If an organizer postponement affects your confirmed conference or public One Live Talk attendance, OLCIAS provides registration for up to three eligible conferences within two years. Under the proposed implementation, this is three conference admissions in total, including any replacement conference you select, starting from the first postponement notice. It is not three memberships, three speaker registrations, or three consultations. Repeated postponements of the same booking do not multiply the allowance. This benefit is subject to the Cancellation and Refund Policy and the terms applicable to the original access category.
What happens to a speaker's presentation after a change?
OLCIAS may retain it in the revised conference, propose a suitable merged conference, or offer a One Live Talk. A proposed One Live Talk requires at least three months from written agreement for audience development, together with an agreed date and scope. It is an alternative route for the affected presentation, not an automatic use of a separate membership talk entitlement.
When is a refund available?
The ordinary policy excludes change-of-mind, personal non-attendance, postponement, and merger refunds. A refund exception applies where OLCIAS permanently cancels the paid event or the speaker's paid presentation without an agreed replacement, and whenever applicable law requires a remedy. A cancelled included event does not automatically entitle a member to a full annual membership refund; the affected unused component must be assessed. Read the full Cancellation and Refund Policy before purchase.
Can I transfer registration or request an extension?
Transfers require advance written confirmation, remain subject to eligibility and acceptance, and are not automatic. The deadline disclosed for the particular event controls. For unused membership benefits or an extension request, email contact@olcias.com before expiry where possible. OLCIAS considers extensions individually; they are not guaranteed and do not automatically stop recurring billing.
What if information cannot be verified?
Contributors remain responsible for accurate credentials, affiliations, research claims, and documents. OLCIAS may request evidence and decline or suspend an unverifiable application. A published profile is not a guarantee that every claim has been verified. This does not remove responsibility for verification OLCIAS expressly undertakes.
Can I request support, an invoice, group registration, or sponsorship?
Email conferences@olcias.com with the relevant reference. State accessibility needs early so available support can be confirmed. Group access, sponsorship, private events, and commissioned sessions require a separate proposal; no minimum audience or commercial outcome is guaranteed.
2. One Live Talk
What is One Live Talk?
A focused live online event centred on one selected contributor and subject, with moderation and audience questions. Unlike a multi-speaker conference, it provides a dedicated event for an approved topic.
Who can attend and what is included in membership?
All four memberships include all scheduled public One Live Talks within the membership term. Register for each separately. Private or commissioned organizational sessions are excluded unless expressly included. Non-members may use individual tickets or sponsored access where offered.
Does all-talk access guarantee a minimum number of talks?
No. It covers the scheduled public programme during the membership term. Check upcoming events before purchase. Free sponsored passes normally exclude certificates; eligible member and paid attendance includes certificates after the stated attendance requirements.
Who can present a dedicated talk?
Student, Academic, and Professional members may present one approved talk within their membership term, subject to suitability and scheduling. Students with demonstrated topic knowledge may be considered. Community membership does not include a speaker entitlement. Non-members may apply for separately agreed invited, sponsored, or commissioned participation.
What is the application process?
Submit a title, topic summary, background, headshot where requested, and availability using the application form. OLCIAS reviews relevance, expertise, suitability, and programme capacity. Payment does not guarantee selection, a date, or an audience size.
What services does OLCIAS provide?
The agreed standard scope can include an event page, registration coordination, live hosting, moderation, questions, and promotion through available channels. Confirm deliverables in writing. Paid advertising, extensive editing, private delivery, and additional talks are not included unless expressly agreed.
How long is the talk, and who chooses the date?
The duration, presentation/question balance, date, and time are agreed for the individual talk. The conference 25-minute format should not be assumed. Speaker and moderator availability and programme capacity determine scheduling.
Is there an honorarium, revenue share, or guaranteed audience?
Not automatically. Any payment or commercial arrangement must be agreed in writing before confirmation. OLCIAS does not guarantee registrations, live attendance, leads, bookings, or income.
Can I moderate, promote a service, or invite others?
Eligible contributors may apply to moderate. Sharing the public registration link is welcome. Relevant interests must be disclosed, and promotional content needs approval; the event is not an unrestricted sales presentation. Do not share confidential joining links publicly.
How are publicity information and recordings used?
Accepted speaker information is used for professional announcements and publicity under the disclosed permission. After delivery, OLCIAS may edit and publish recordings and excerpts through official channels to extend reach, without materially changing meaning. Agree restrictions before confirmation. Ownership of original material remains with the relevant rights holder.
Can attendees obtain personal advice during questions?
Questions are moderated and time-limited; not every question can be answered. A public session is not a private consultation. Avoid discussing identifiable sensitive information in public.
What certificates and publication benefits apply?
Eligible attendees receive certificates after verified attendance. Speakers and moderators receive role-specific certificates after completing their roles. Contributor members may submit a qualifying manuscript from the completed included talk for independent journal review and an applicable publication fee waiver.
What happens if the talk is postponed or the speaker is absent?
OLCIAS communicates revised arrangements. Confirmed attendees affected by organizer postponement receive the three-conference/two-year attendance alternative described in the Cancellation and Refund Policy. Speaker non-attendance does not automatically count as cancellation of the entire event. Speakers must notify OLCIAS promptly of difficulties. Permanent withdrawal of the paid service without an agreed replacement is assessed under the refund exception and mandatory rights.
Can a conference presentation be shifted to One Live Talk?
Yes, OLCIAS may offer that alternative after a conference change. The speaker's availability and consent must be confirmed, with at least three months for preparation and relevant audience outreach. Audience size is not guaranteed.
3. Online Expert Consultation
What does this service provide?
OLCIAS coordinates private paid sessions with suitable reviewed experts for defined academic, scientific, professional, or health-information questions. Scope, expert suitability, and any jurisdictional requirements are assessed before payment.
Is this an emergency or guaranteed treatment service?
No. Contact local emergency services for urgent danger or medical emergencies. Consultation does not replace necessary in-person care. Diagnosis, treatment, or prescribing can occur only where an appropriately qualified professional is authorized and remote delivery is suitable and permitted.
Do I need membership, and is the expert's time included?
No membership is needed to enquire. Expert time is separately paid. Community members pay no additional client platform fee on eligible consultations, but the expert's fee and other clearly disclosed applicable charges remain payable.
How do I request and pay for a session?
Submit the subject, country, time zone, and a short question summary. Before paying, receive the proposed expert profile, agreed purpose, duration, total price, limitations, privacy arrangements, and cancellation terms. Sessions proceed only after required consent, checks, and confirmation.
Should I send medical records in the first form?
No. Do not submit medical records, identity documents, payment credentials, or sensitive details in the initial enquiry or routine WhatsApp coordination. If necessary, an appropriate protected collection process will be explained later.
Can I request a specific or overseas expert?
You may request one, but availability, qualifications, subject fit, language, and legal scope must be confirmed. A public conference profile is not automatic consultation approval. Cross-border regulated services may be unavailable.
Can I request a consultation for a child or another adult?
A parent or legal guardian must request a service for a minor and satisfy the necessary consent and verification requirements. Another adult's consultation requires their consent or a valid authority. Remote delivery must remain appropriate.
Is a written report, document review, or follow-up included?
Only when expressly agreed. Additional preparation, reports, follow-up, or ongoing support may require another fee. No diagnosis, admission, publication, business result, or other outcome is guaranteed.
Are consultations private and recorded?
They are private and not recorded by default. Any recording needs a specific agreed purpose and explicit consent from relevant parties. Public-event recording permissions do not apply. Necessary disclosures may occur for legal requirements or serious safety concerns, as permitted by law.
What are the cancellation and rescheduling rules?
The separately disclosed booking terms apply to client cancellations, no-shows, and technical problems. If OLCIAS or the expert permanently cannot deliver the paid session and no replacement is agreed, the undelivered service is eligible for an appropriate refund subject to applicable law. Conference credits do not automatically apply to private consultations.
Who can join the expert network?
Academics and professionals with relevant verifiable credentials may apply. Students may request exceptional eligibility review based on independently relevant qualifications or experience. Applications require identity, qualification, experience, scope, and professional-registration checks where relevant.
Does membership or speaking guarantee expert approval or clients?
No. Approval is separate from payment and limited to the verified scope. Membership, publicity, and conference participation do not guarantee clients, bookings, minimum earnings, or professional authorization.
What fees and payout terms apply to experts?
The applicable platform fee, processing treatment, payout schedule, refund responsibility, and professional duties must be disclosed and agreed before activation. Do not assume a percentage or payout date from the membership benefits.
How do I raise a concern or correct information?
Email conferences@olcias.com with your booking reference and a brief description. For privacy requests use contact@olcias.com. Do not include sensitive records in the initial message; suitable follow-up instructions will be provided.
4. OLCIAS Journal and Publication
What is OLCIAS Journal and who can submit?
The journal considers suitable scholarly contributions within its published scope and author guidelines. Students and other eligible authors may submit. Membership and speaking status do not establish acceptance.
What manuscript types, language, and format are required?
Follow the current author guidelines for research articles, reviews, cases, perspectives, or other accepted formats. English is the usual publication language. Slides or an abstract are not automatically a full manuscript.
How do I submit and what happens next?
Use the journal submission route, provide author details and declarations, and follow formatting instructions. The editorial team checks completeness, scope, originality, and relevant ethics requirements. Work may proceed to review, require revision, or be declined. No fixed decision or publication deadline is guaranteed unless expressly agreed.
Is publication guaranteed after a presentation?
No. Manuscript acceptance is independently assessed. Membership, registration fees, fee-waiver status, and sponsorship must not influence editorial decisions.
What does the membership fee waiver cover?
Contributor memberships waive the standard publication fee for qualifying accepted manuscripts derived from covered completed presentations. The proposed limit is one manuscript per included presentation: up to two conference manuscripts and one One Live Talk manuscript. Community membership does not include this waiver. Optional editing, translation, or extensive formatting is separately quoted.
What if my membership expires while I prepare a manuscript?
Contact contact@olcias.com for a waiver or membership extension assessment before expiry where possible. Publication after expiry or a late submission is not automatically eligible; obtain written confirmation. Rejection does not itself entitle a member to a subscription refund.
Can non-members submit or request a waiver?
Follow the current author-eligibility and fee-waiver policy. All applicable charges and waiver conditions should be disclosed before the author commits to a paid service. Authors should not assume publication is free without confirmation.
What are the originality and authorship requirements?
Provide original, accurate work with proper citations; obtain all authors' approval and appropriate permissions. Disclose overlapping publication, preprints, prior conference presentation, funding, and conflicts. Do not submit simultaneously to another journal where the author rules prohibit it.
Are ethics approval and participant consent required?
Where relevant, provide appropriate research ethics approval and consent statements. Remove unnecessary identifiers and obtain permissions for identifiable personal material. Conference permission alone does not authorize publication of another person's sensitive information.
How are plagiarism and AI-assisted writing addressed?
Manuscripts may undergo originality and similarity assessment. A similarity score alone does not determine ethics or acceptance. Disclose material AI assistance in accordance with the journal's author requirements; authors remain responsible for accuracy, valid references, confidentiality, and original contribution. AI systems cannot accept authorship responsibility.
Does publication include a DOI, indexing, or guaranteed citations?
Only rely on the journal's current verifiable statements about identifiers and indexing. Do not assume DOI assignment, database indexing, accredited status, citations, or career outcomes from payment or membership.
What copyright and sharing rights apply?
The publication agreement identifies ownership, the licence granted to OLCIAS, and reuse permissions. The speaker-recording licence is not a substitute for a journal publication agreement. Review the terms before publication and follow the permitted sharing conditions.
Can I withdraw, appeal, or request a correction?
Contact the editorial team with the manuscript reference. Withdrawal requests, appeals, complaints, corrections, and retractions are assessed under the author agreement and applicable editorial standards. Publication or author-service refunds depend on whether the separately agreed service was delivered and the applicable policy.
Who handles questions that are not answered here?
Email conferences@olcias.com for editorial and participation enquiries, or contact@olcias.com for membership extensions and privacy requests. These FAQs summarize the policies; they do not remove mandatory legal rights.